Every child and staff member deserves to feel safe in their schools, and it takes a village to ensure proper security processes and standards are upheld. Monitoring security risks and liabilities across every school and every district in the state can be overwhelming, but the Safe School ID system is here to assist your efforts. Safe School ID (SSID) is a school vendor security system that adds an extra layer of protection to your existing security protocols, specifically by managing your third-party vendors.

There are two core functions of the Safe School ID system:

1.) Comprehensive Background Checks: Utilizing a live facial recognition system, federal court criminal database checks, and state and county court records checks, your vendors will undergo a thorough vetting process. While we hope and sometimes assume our vendors undergo proper vetting through their employers, we have found this to be largely inconsistent and with questionable accuracy. SSID runs automatic quarterly re-verification for frequent vendors and annual re-verifications for all vendors to ensure schools stay up-to-date on all vendors working on school premises.

2.) Critical Record Keeping: Vendor registrations, background checks, and time/date of all school visits will be automatically recorded and stored in the SSID system with no additional time or work required by school staff. This record keeping is an essential best practice to mitigate risk and liability across every school district.

Safe School ID developed a top down approach to ensure all school districts fall into compliance and complete their registration with our system. Superintendents will spearhead the implementation of this new security process by registering their respective districts in three easy steps:

1.) Superintendents login to safeschoolid.net, select “Sign Up” using their official district email address. Using a drop-down menu to select their school district, Superintendents will then confirm the list of schools residing within their district. From there, they can choose an alternate point of contact for each school.

2.) Once the district is registered in the SSID system, Superintendents will receive their respective district sign-up link and send it along to all vendors that service their district.

3.) Superintendents (or designated alternate point of contact) then prints, laminates, and posts the Safe School ID QR code at vendor entrances.

After the steps outlined above, the SSID system runs autonomously allowing Superintendents and school staff to focus on their already busy workloads. Vendors will scan themselves in using the QR codes posted at vendor entrances, and all activity is meticulously logged in the SSID system. In addition to remaining a self-sustaining system, SSID comes at zero financial cost to schools and districts.

If an individual school or district has already registered with SSID, your account will be personally handled by an SSID representative to transition your account through our new registration process. A Safe School ID representative will be in touch to discuss next steps.

Board Resolution Template                                  Sign Up for SafeSchoolID.net                              Template Letter for Vendors

Watch Recording of May 9 Informational Session (password protected)